Running the Santa Cruz Elk's Golf Tournament
            (Timelines & Duties)
============================================

This is based on things learned with the 2006 Golf Tournament.

T - 3 Months
  contact radio / local publications to get on calendar

T - 2 Months
  create Golf committee
    determine player entry fee
    determine extra dinner fee
    determine hole sponsor types & fees
  send donor letters requesting donations and hole sponsorship
    (include flyers for storefronts)
  line up catering for cocktail party
  line up catering for event dinner
  contact major sponsors & donors (Marina Motors, Palmer Group, et. al.)
  contact golf course?

T - 1 Month
  assign committee member to donors
  begin follow up calls to donors
  put up flyers at the lodge
  larger signs to major sponsors & donors (Marina Motors, et. al.)
  order trophies
    1st, 2nd, 3rd, long drive (men), long drive (women),
    long drive (over 60), booby prize?
  order banners
    putting contest
    event

T - 2 weeks
  committee for cocktail party
    games
      * putting contest
      * chipping contest
      * ???

T - 2 days -- Cocktail party
  5:00p -- setup
  7:00p -- party
  9:00p -- cleanup

T - 1 day -- Silent Auction Setup
  (after normal lodge meeting)
  Get drinks / snacks from Costco
    2 beers/person, lite preferred by most (maybe 3 lites/2 regular)?
    2 waters/person
    1 soda/person (thirsty folks, eh?)
      diet soda/regular soda
      diet 7-up/regular 7-up
  Order vegetable tray?
  Order meat tray?
  Snack-sized chips (1-2 / person)?
  Get two banks from finance:
    (1) player / dinner
    (2) all raffles

Main Event
----------
   9:00a -- take all available coolers to lodge & fill with ice
            From lodge get:
              * hole sponsor signs
              * 2 different color rolls of dual-tickets
                * raffle
                * reverse 50/50 raffle
              * 3 different color rolls of single tickets
                (note starting number on each roll)
                * putting contest
                * muligans
   9:30a -- start setting up golf course
              Hole 10 : drink/snack booth
              Entry area (right to left)
                * player sign in
                * putting contest
                * mulligan
                * raffle
                * 50/50 raffle
                * purple PIG
              Put up hole signs
              Put up putting contest banner
              Put up other banners
              Bring down sandwiches

  10:30a -- player registration -- mark all players, collect money
            and dinner money. *no* dinner tickets given!

  11:00a -- start putting contest

  12:30p -- play begins
            * purple pig / raffle / mulligan --> drink station
            * player registration form to lodge

   ?;??p -- setup lodge for dinner

   5:00p -- at lodge:
            * setup player sign in for dinner
              issue dinner tickets for all paid dinners

   ?:??p -- at course : collect hole signs, distance signs, banners,
            etc.           

   ?:??p -- close silent auction
            give out trophies
 
   ?:??p -- cleanup

Major Responsibilities
----------------------

* create golf committee
* create flyer, player registration, donor form
  (include poster-sized flyers)
* contact radio/local publications to get air time
* contact major sponsors/donors
* contact golf course
* send donor letters
* cocktail party setup/cleanup
* follow-up calls to donors
* order trophies
* cocktail party -- games, etc.